Marine Corps History Division - Intern Program
The Marine Corps History Division offers internships to students who wish to have professional work experience in areas related to their educational programs and career goals. In addition to undertaking historical research, writing and editing, the History Division maintains collections of Marine Corps archives, photographs, maps manuscript collections, and provides a full range of reference and access services.
Eligibility: Students enrolled in colleges and universities along with recent graduates are eligible to apply.
Duration: There is no set length for an internship. The minimum period is six weeks full-time (30 hours per week) or ten weeks part-time (16 hours per week). Internships that last longer than four weeks may be either full (29 hours) or part-time (15 hours). College credit may be earned. Each individual internship is customizable to ensure they receive the experience necessary to gain academic credit if required.
Expenses: The Marine Corps History Division provides no salaries or other stiffens to interns. This is not a federal job.
How to Apply: Email the completed application form, Volunteer Agreement DD 2793, and current resume to [email protected]. Subject of the email should be "History Division Intern application of (insert your name)." All forms must be included in the same email to be considered.
Deadlines:
Apply for Summer 2024 by 21 April 2024
Apply for Fall 2024 by 1 July - 15 August 2024
Apply for Spring 2025 by 1 October - 15 November 2024
Available 2024 History Division Internships:
ARCHIVES
Under the supervision of the Chief Archivist and/or Archives Team Lead, the intern/volunteer will process at least one collection in the Archives in its entirety. Tasks related to this project include arranging and describing the collection following archival standards, basic preservation of archival materials, digitization, metadata creation and creation of a finding aid.
The Archives intern/volunteer will gain hands-on experience in the following: the full lifecycle of archival processing, creating a cohesive and detailed finding aid using current archival standards, exercising preservation, space and storage management, technical aspects of digitizing archival records, project management, and the overall functions of an active service history office and archival repository.
Learning objectives include:
ARCHIVES
Under the supervision of the Chief Archivist and/or Archives Team Lead, the intern/volunteer will process at least one collection in the Archives in its entirety. Tasks related to this project include arranging and describing the collection following archival standards, basic preservation of archival materials, digitization, metadata creation and creation of a finding aid.
The Archives intern/volunteer will gain hands-on experience in the following: the full lifecycle of archival processing, creating a cohesive and detailed finding aid using current archival standards, exercising preservation, space and storage management, technical aspects of digitizing archival records, project management, and the overall functions of an active service history office and archival repository.
Learning objectives include:
- Knowledge of professional historical principles, concepts, methodology, and techniques including historical and organizational research.
- Arrangement: Understand the process of organizing materials regarding their provenance and original order to protect their context and facilitate access.
- Description: Analyze and describe details about the attributes of a record or collection of records to facilitate identification, management, and understanding of the work.
- Management: Demonstrate ability to manage physical and intellectual control over archival materials.
- Discovery: Create tools to facilitate access and disseminate descriptive records of archival materials.
COLLECTIONS
Under the supervision of the Registrar and/or Archives Team Lead, the intern/volunteer will assist with the research, cataloging, inventory, condition reporting, data-entry, rehousing of recently accessioned collections; expectation management of donors and resource allocators, and articulating the value of our intellectual and physical labor.
The intern/volunteer will gain hands-on experience in the legal and administrative processes of archival accessioning, processing, and deaccessioning, ensuring responsible collection stewardship practice, archival project management, developing a Collecting Plan that incorporates institutional research needs and identifies gaps in holdings, and the overall functions of an active service history office and archival repository.
Learning outcomes:
Graduate level preferred. Archives Management, Library Studies, Public History or Museum Studies.
Under the supervision of the Registrar and/or Archives Team Lead, the intern/volunteer will assist with the research, cataloging, inventory, condition reporting, data-entry, rehousing of recently accessioned collections; expectation management of donors and resource allocators, and articulating the value of our intellectual and physical labor.
The intern/volunteer will gain hands-on experience in the legal and administrative processes of archival accessioning, processing, and deaccessioning, ensuring responsible collection stewardship practice, archival project management, developing a Collecting Plan that incorporates institutional research needs and identifies gaps in holdings, and the overall functions of an active service history office and archival repository.
Learning outcomes:
- Discuss the details of appraisal—institutional policy (both collecting policies and collection management policies), guidelines for acquisition of collections within a federal repository.
- Examine the application of appraisal to non-traditional media, such as sound and moving image recordings and photographs
- Investigate "active acquisition" or acquisition processes for collecting repositories and institutional archives.
- Explore perhaps the most difficult aspect of appraisal: saying "no" to a potential donor or institutional unit
- Engage in a highly interactive appraisal exercise via collections committee designed to illustrate many of the aspects of appraisal and determination of “value.”
Graduate level preferred. Archives Management, Library Studies, Public History or Museum Studies.
DIGITALIZATION
Under the supervision of the Digital Assets Specialist, the intern/volunteer will digitize at least one collection from the institution in its entirety. Tasks related to this project include imaging materials, light preservation work, the creation of metadata following national standards and the Archive's best practices and ingest into collections and asset management system Micro Focus Content Manager.
The Digital Assets intern/volunteer will gain hands-on experience in the following: handling rare and delicate materials, technical aspects of imaging different types of objects and media, examine visual literacy and learn to apply this information in practical ways, digitization workflow and project management, and the ongoing functions of a digital assets management system.
Learning Outcomes:
Under the supervision of the Digital Assets Specialist, the intern/volunteer will digitize at least one collection from the institution in its entirety. Tasks related to this project include imaging materials, light preservation work, the creation of metadata following national standards and the Archive's best practices and ingest into collections and asset management system Micro Focus Content Manager.
The Digital Assets intern/volunteer will gain hands-on experience in the following: handling rare and delicate materials, technical aspects of imaging different types of objects and media, examine visual literacy and learn to apply this information in practical ways, digitization workflow and project management, and the ongoing functions of a digital assets management system.
Learning Outcomes:
- Understand the key concepts of digitization as they apply to providing access to collections.
- Manage digital content, to include file naming conventions
- Outline the process of converting analog to digital and developing workflows that apply to your own personal or professional environment to maximize efficiency.
- Identify the criteria for a “preservation format”
- Implement quality control and identification procedures to ensure that preservation is maintained
- Apply the technical and intellectual awareness required to successfully develop and execute digital access projects and references services.
DIGITAL ASSETS
Under the supervision of the Chief Archivist and Digital Assets Specialist, the intern/volunteer will assist in the ingestion, management, and description of born digital records. They will work collaboratively with other staff to develop the Archive’s digital asset infrastructure; codify and enforce institution-wide standards, workflows, and policies; and spearhead ingestion, description, organization, and migration of all digital assets, in keeping with the Archive’s digital strategy planning. The Digital Asset intern will assist with the quality control of all content and associated metadata in the digital asset management system using Micro Focus Content Manager.
The Digital Assets inter/volunteer will gain hands-on experience in the following: utilizing the command line interface, writing basic shell scripts that perform multiple commands and tasks, technical aspects of imaging different types of objects, archival project management, streamline processes of metadata cleanup, object imaging, identifying analytic tools needed to manage access to digital archival records, and the overall ongoing functions of a digital assets management system.
Learning outcomes:
Graduate level preferred. Majors in Archives Management, Library Studies, Museum Studies, or Photography preferred.
Under the supervision of the Chief Archivist and Digital Assets Specialist, the intern/volunteer will assist in the ingestion, management, and description of born digital records. They will work collaboratively with other staff to develop the Archive’s digital asset infrastructure; codify and enforce institution-wide standards, workflows, and policies; and spearhead ingestion, description, organization, and migration of all digital assets, in keeping with the Archive’s digital strategy planning. The Digital Asset intern will assist with the quality control of all content and associated metadata in the digital asset management system using Micro Focus Content Manager.
The Digital Assets inter/volunteer will gain hands-on experience in the following: utilizing the command line interface, writing basic shell scripts that perform multiple commands and tasks, technical aspects of imaging different types of objects, archival project management, streamline processes of metadata cleanup, object imaging, identifying analytic tools needed to manage access to digital archival records, and the overall ongoing functions of a digital assets management system.
Learning outcomes:
- Knowledge of the principles, procedures, and tools of data management, such as modeling techniques, data backup, data recovery, data dictionaries, data warehousing, data mining, data archiving, data disposal, and data standardization processes.
- Process Control - Knowledge of the principles, methods, and procedures used for the automated control of a process, including the design, development, and maintenance of associated software, hardware, and systems.
- Information Management - Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
- Explain the nature of digital records and their lifecycle.
- Formulate strategies and tactics for appraising, acquiring, describing, managing, organizing, preserving, and delivering digital archives.
- Describe the basic composition of digital files and how computers and software create and work with them.
- Identify applicable data and metadata that enable a digital file to be understood, preserved, and used.
Graduate level preferred. Majors in Archives Management, Library Studies, Museum Studies, or Photography preferred.
RESEARCH ROOM
Under the Archives Team lead's supervision, the research room intern/volunteer will be on the front lines in the daily operations of a major service history office and archives. Primarily, they will assist patrons by providing research material and answering questions that come in person, by letter, phone and e-mail.
Typical duties include but are not limited to gathering and re-shelving materials for researchers; maintaining the appointment calendar; creating bibliographies, collection indices and compiling digital resources for researchers and staff; and assisting staff with fact-checking and editing.
Previous library, archive, and/or historical research experience is strongly preferred. Candidates should be customer service-oriented, flexible, and energetic in nature, interested in history and Marine Corps research, have enthusiasm for learning, be well-organized, and possess an attention for detail. Writing and editing experience is a plus.
The intern/volunteer will gain hands-on experience in the following: implement best practices, create workflows, and provide guidance for public access to archival collections; and provide research services related to Marine Corps history promptly and effectively to staff, research scholars, and members of the public.
Learning Outcomes:
Under the Archives Team lead's supervision, the research room intern/volunteer will be on the front lines in the daily operations of a major service history office and archives. Primarily, they will assist patrons by providing research material and answering questions that come in person, by letter, phone and e-mail.
Typical duties include but are not limited to gathering and re-shelving materials for researchers; maintaining the appointment calendar; creating bibliographies, collection indices and compiling digital resources for researchers and staff; and assisting staff with fact-checking and editing.
Previous library, archive, and/or historical research experience is strongly preferred. Candidates should be customer service-oriented, flexible, and energetic in nature, interested in history and Marine Corps research, have enthusiasm for learning, be well-organized, and possess an attention for detail. Writing and editing experience is a plus.
The intern/volunteer will gain hands-on experience in the following: implement best practices, create workflows, and provide guidance for public access to archival collections; and provide research services related to Marine Corps history promptly and effectively to staff, research scholars, and members of the public.
Learning Outcomes:
- Practices and policies guiding the contextualization, evaluation, and/or use of archival resources to serve the information needs of various user groups.
- Knowledge of professional historical principles, concepts, methodology, and techniques including historical and organizational research.
- Knowledge and general understanding of federal government history programs and current operations, policies, programs, and activities.
- Ability to collect, organize, and interrelate large amounts of diversely formatted data (including digital) drawn from many sources.
- Ability to prepare a narrative that presents a balanced and realistic picture of the subject. Ability to critically evaluate sources of information and establish validity of historical facts.
ORAL HISTORY
Under the Archives Team Lead and Oral Historian's supervision, the oral history intern/volunteer will be afforded a thorough overview of oral history management, including its integration into the archives. The intern will gain hands on experience in oral history preparatory research, project development, recording equipment, interviewing techniques, media storage, transcription, and an evaluation of the digital technology of particular interest to oral historians.
Learning Outcomes:
Under the Archives Team Lead and Oral Historian's supervision, the oral history intern/volunteer will be afforded a thorough overview of oral history management, including its integration into the archives. The intern will gain hands on experience in oral history preparatory research, project development, recording equipment, interviewing techniques, media storage, transcription, and an evaluation of the digital technology of particular interest to oral historians.
Learning Outcomes:
- Knowledge of professional historical principles, concepts, methodology, and techniques including historical and organizational research.
- Develop an enhanced appreciation for the unique value of oral history.
- Evaluate recording formats, including the most current digital options and their preservation and accessibility.
- Research, frame, and conduct oral history interviews.
- Describe collections care, transcribing, and record keeping.
- Grasp the ethics and legal issues pertaining to oral history
- Explore the promotion and use of oral history collections
SOCIAL MEDIA
Under the supervision of the Deputy Director, the intern/volunteer works to create and implement social media content for established and emerging platforms. In addition, monitor social media trends and content innovation to ensure accounts are incorporating best practices in content generation, monitor social media channels, and create graphic content for use on social media. The intern will also assist in the archiving, cataloging and postproduction of various video, photographic and audio assets. This position will also produce written stories for the History Division’s website and assist with other editorial and public relations tasks as assigned.
The intern/volunteer will gain hands-on experience in the following: understands the overall concept of the company, including the brand, customer, product goals, and all other aspects of service, drafting content for marketing / social media posts, utilizing best practices for tracking conversations through social media channels, Work with the archivists and historians to coordinate any online components of cross-channel campaigns, participate in brainstorming sessions on content and thematic stories.
Learning Objective:
Under the supervision of the Deputy Director, the intern/volunteer works to create and implement social media content for established and emerging platforms. In addition, monitor social media trends and content innovation to ensure accounts are incorporating best practices in content generation, monitor social media channels, and create graphic content for use on social media. The intern will also assist in the archiving, cataloging and postproduction of various video, photographic and audio assets. This position will also produce written stories for the History Division’s website and assist with other editorial and public relations tasks as assigned.
The intern/volunteer will gain hands-on experience in the following: understands the overall concept of the company, including the brand, customer, product goals, and all other aspects of service, drafting content for marketing / social media posts, utilizing best practices for tracking conversations through social media channels, Work with the archivists and historians to coordinate any online components of cross-channel campaigns, participate in brainstorming sessions on content and thematic stories.
Learning Objective:
- Understand the theories and practices that archivists implement to identify needs and to develop programs that promote the value and/or use of archives by individuals and communities.
- Identify activities to facilitate comprehension of archival materials and archival work, increased use and primary source literacy, expanded resources, improved and new community relationships, visibility, and support.
- Construct a framework plan on how you can reach your advocacy objectives
- Design methods to improve relations with internal and external communities
LINEAGE, HONORS, COMMEMORATION AND HERALDRY
Under the supervision of the Chief Archivist and Reference Historian, the intern/volunteer work encompasses all elements of Marine Corps Lineage, Honors, Commemoration and Heraldry to include duties associated with research, standardization, quality control, and other services which are fundamental to the creation and custody of official history and heraldry. Products include unit and organizational history, awards, mottos, logos and other types of official insignia. The intern will assist with unit historical reference support, certify unit entitlements to organizational property, awards and campaign streamers.
The intern/volunteer will gain hands-on experience in the following: in-depth research service in the area of Marine Corps history, communicating results promptly and effectively to staff, historical proofreading, fact checking, reviewing, and editing, the full lifecycle of archival processing and federal records management dispositions, project management, and insights into the overall functions of an active service history office and archival repository. Previous historical research and archives experience is strongly preferred.
Learning objectives include:
Under the supervision of the Chief Archivist and Reference Historian, the intern/volunteer work encompasses all elements of Marine Corps Lineage, Honors, Commemoration and Heraldry to include duties associated with research, standardization, quality control, and other services which are fundamental to the creation and custody of official history and heraldry. Products include unit and organizational history, awards, mottos, logos and other types of official insignia. The intern will assist with unit historical reference support, certify unit entitlements to organizational property, awards and campaign streamers.
The intern/volunteer will gain hands-on experience in the following: in-depth research service in the area of Marine Corps history, communicating results promptly and effectively to staff, historical proofreading, fact checking, reviewing, and editing, the full lifecycle of archival processing and federal records management dispositions, project management, and insights into the overall functions of an active service history office and archival repository. Previous historical research and archives experience is strongly preferred.
Learning objectives include:
- Knowledge of professional historical principles, concepts, methodology, and techniques including historical and organizational research.
- Knowledge of current trends and issues in archives and special collections and federal records management.
- Knowledge of techniques for curation, records storage, search, and retrieval.
- Written & Oral Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience.
COMMAND CHRONOLOGY
Under the supervision of the Command Chronology Archivist, the intern/volunteer will assist with the research, cataloging, inventory, digitization, data-entry, rehousing of recently accessioned records; audits records to assist archivists and historians within the organization in identification of appropriate records.
The intern/volunteer will gain hands-on experience in the following: Knowledge of the field of Archives and Records Management, including Federal, Department of the Navy and Marine Corps statues and policy, direction, and guidance, the full lifecycle of archival processing and federal records management dispositions, project management, and insights into the overall functions of an active service history office and archival repository.
Learning objectives include:
Under the supervision of the Command Chronology Archivist, the intern/volunteer will assist with the research, cataloging, inventory, digitization, data-entry, rehousing of recently accessioned records; audits records to assist archivists and historians within the organization in identification of appropriate records.
The intern/volunteer will gain hands-on experience in the following: Knowledge of the field of Archives and Records Management, including Federal, Department of the Navy and Marine Corps statues and policy, direction, and guidance, the full lifecycle of archival processing and federal records management dispositions, project management, and insights into the overall functions of an active service history office and archival repository.
Learning objectives include:
- Knowledge of professional historical principles, concepts, methodology, and techniques including historical and organizational research.
- Description: Analyze and describe details about the attributes of a record or collection of records to facilitate identification, management, and understanding of the work.
- Management: Demonstrate ability to manage physical and intellectual control over archival materials.
- Knowledge of current trends and issues in archives and special collections and federal records management.
- Knowledge of techniques for curation, records storage, search, and retrieval.
HISTORICAL RESEARCHER
Under the supervision of the Chief Historian and/or Historian Team Lead, the intern/volunteer work encompasses duties associated with research, standardization, quality control, and other services which are fundamental to the creation and custody of official history. Products include unit and organizational history, awards, mottos, logos and other types of official insignia. The intern will assist with unit historical reference support, certify unit entitlements to organizational property, awards and campaign streamers.
The intern/volunteer will gain hands-on experience in the following: in-depth research service in the area of Marine Corps history, communicating results promptly and effectively to staff, historical proofreading, fact checking, reviewing, and editing, the full lifecycle of archival processing and federal records management dispositions, project management, and insights into the overall functions of an active service history office and archival repository. The intern will gain experience under the mentorship of respected history professionals
Previous historical research and archives experience is strongly preferred.
Learning objectives include:
Under the supervision of the Chief Historian and/or Historian Team Lead, the intern/volunteer work encompasses duties associated with research, standardization, quality control, and other services which are fundamental to the creation and custody of official history. Products include unit and organizational history, awards, mottos, logos and other types of official insignia. The intern will assist with unit historical reference support, certify unit entitlements to organizational property, awards and campaign streamers.
The intern/volunteer will gain hands-on experience in the following: in-depth research service in the area of Marine Corps history, communicating results promptly and effectively to staff, historical proofreading, fact checking, reviewing, and editing, the full lifecycle of archival processing and federal records management dispositions, project management, and insights into the overall functions of an active service history office and archival repository. The intern will gain experience under the mentorship of respected history professionals
Previous historical research and archives experience is strongly preferred.
Learning objectives include:
- Knowledge of professional historical principles, concepts, methodology, and techniques including historical and organizational research.
- Knowledge of current trends and issues in current methods and skills in historical documentation and interpretation to make history accessible to the public.
- Knowledge of techniques for curation, records storage, search, and retrieval.
- Written & Oral Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience.
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